- Role: Office Manager and Executive Assistant
- Location: Toronto, Ontario
- Start date: August 2018
- Position: Full-time contract [maternity leave replacement ending June 2019]
- Deadline for applications: July 9, 2018*
*Applications will be reviewed on a rolling basis and the position may be filled prior to the deadline.
About EWB
EWB’s mission is bringing together people and ideas to address the most crucial causes of poverty and inequality. We are a global organization that combines leadership development, social enterprise investments and policy change to deliver impact in Canada and sub-Saharan Africa.
Your Opportunity
You are the glue that holds us all together. You will be responsible for enabling the effectiveness and efficiency of our office including providing support for our staff and CEO. Success looks like a well functioning team doing our best work.
You are someone who adapts well to change, can influence people and set norms, flexible when things don’t go as planned and are eager to enable others to do their best work. You are diligently motivated by the bigger picture, you invest in people, and you are great at seeing the steps needed to constantly improve our effectiveness and team execution.
You will also support the CEO’s and the Management Team and partnering with all aspects of across the organization. Your role will require fast thinking, problem solving, establishing processes, positive energy, and a commitment to getting the job done well and on time.
Once you’re here, you will:
Maximize the organization’s ability to execute. You will take an active role in supporting internal meetings, which assist in the growth and development of our staff.
Establish efficient organizational processes by helping to build and execute a solid foundation of office and HR processes. It’s a faced paced environment, and your efforts will keep everyone on track.
Ensure that internal and external relationships are always well managed, including but not limited to, supporting general and recruitment inquiries, liaising with our suppliers and building management, ensuring our board of directors are equipped to deliver great value.
The following skills, experiences and knowledge will help:
Qualifications
- Post secondary degree or an equivalent combination of formal training and experience
- 3-5 years of work experience providing support for upper-level management, preferably in a start-up or non-profit organization
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Excellent written and verbal communication skills.
- Excellent computer skills, including with cloud computing programs (i.e. Google applications, Word, Excel) and the ability to learn new software
- Bilingualism (French/English) desirable.
Skills and Attributes
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
- Previous experience working with Board of Directors
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational, and research skills.
- Ability to work with a broad range of people including major donors, Board members, foundation staff, colleagues of the president/CEO and staff, and others.
- Excellent management, time-management, and problem-solving skills.
- Taking initiative and proactively seeking out creative solutions to challenges.
- Responsive and flexible in managing a high paced, fast-changing environment, working well under pressure and prioritizing many ongoing projects.
- Team player—will roll up your sleeves and do what it takes for the organization to succeed.
- Passion for international development.
Compensation
Salary commensurate with experience. All employees are provided with a comprehensive health/dental benefit package, Professional Development allowance and 3 weeks of vacation each year.
What’s it like to work at EWB?
EWB is a high-performing team-based work environment. We have over 25 staff members working out of our Toronto-based office and many more based around Canada and in Africa. Our office culture is one of passion, entrepreneurship, pragmatism, thoughtfulness, dedication and hard work. We have a strong commitment to excellence and achieving results. Our leaders, staff, and volunteers are passionate and energetic; this manifests in our dynamic and positive outlook. We blend a passion to change the world with pragmatism.
EWB embraces diverse cultures, heritages, experiences and opinions in our efforts to enrich our staff team and foster inclusive decision making. We are committed to providing inclusive, barrier-free employment that are free from discrimination, and to hiring diverse candidates.
Please let us know if you require any accommodation throughout the application process, and we will do our best to accommodate.
A few more details
General office environment, with varied hours as required by meetings, events and other initiatives.
Applications are due by 5 p.m. (EST) on July 9, 2018.
Applicants must be legally eligible to work in Canada.
If you have questions, email us at recruitment@ewb.ca, noting “Office Manager and EA” in the subject line.
In your cover letter, show us your commitment and passion – we want to know what drives you to make change in the world, and why you’re the right fit for EWB and this position. We want to know how your experience and specific track record makes you the right person for this job.
We thank all applicants for their interest but only shortlisted applicants will be contacted.
