Institutional Grants Manager

Job Title: Institutional Grants Manager
Department: Philanthropy and Partnerships Team
Location: Canada (Remote)
Employment Type: Full-time
Posting Close Date:  June 12 – applications being reviewed on rolling basis

Institutional Grants Manager Job Description – Philanthropy and Partnerships Team  

Reporting to the CEO, the Institutional Grants Manager (IGM) is responsible for developing and executing resource development initiatives and programs for institutional grants to help achieve EWB’s overall mission and goals.

Institutional grants are funds received from government and UN agencies and those related to multi-year funding from corporations and foundations. 

The IGM will be responsible for identifying, pursuing, and managing institutional grant opportunities and for forging relationships with key institutional stakeholders. You will work closely with internal EWB teams to develop compelling grant proposals and manage the grant application process. This role requires strong research and writing skills, excellent project management abilities, and a keen understanding of institutional funding landscapes.

Key Responsibilities:

  1. Research and Identify Funding Opportunities:
    • Conduct comprehensive research to identify potential institutional grant opportunities aligned with the organization’s mission, programs, and projects.
    • Stay up-to-date with trends, regulations, and best practices in institutional funding to maximize chances of securing grants.
  2. Proposal Development:
    • Collaborate with program managers, finance team, and other relevant stakeholders to develop grant proposals that align with funder priorities and meet their requirements.
    • Write and edit compelling grant proposals, ensuring clarity, accuracy, and adherence to grant guidelines and deadlines.
    • Develop budgets and budget narratives for grant proposals, working closely with the finance team to ensure accuracy and compliance.
  3. Joint Proposal Development with Partners
    • Identify relevant partners for joint proposals
    • Manage and coordinate collaborative efforts with partner organizations in the submission of joint proposals
  4. Grant Application Management:
    • Manage the end-to-end grant application process, including gathering necessary documentation, completing application forms, and submitting proposals within deadlines.
    • Maintain organized records of grant applications, correspondence, and reports.
    • Coordinate with internal teams to gather necessary data and information for grant applications, such as program outcomes and impact metrics.
  5. Relationship Building:
    • Cultivate and maintain positive relationships with institutional stakeholders, within foundations, government agencies, and corporations.
    • Attend networking events, conferences, and funder meetings to stay connected with potential grant opportunities and funding priorities.
    • Liaise with funders to clarify proposal requirements, provide additional information, and address questions or concerns.
  6. Grant Reporting and Compliance:
    • Ensure timely and accurate reporting to institutional donors, including narrative reports, financial reports, and other deliverables as per grant agreements.
    • Monitor grant compliance and ensure adherence to grant restrictions, reporting deadlines, and other compliance requirements.
    • Work closely with finance and program teams to track and document the use of grant funds, ensuring proper allocation and expense reporting.

Qualifications and Skills:

  • Proven experience in grant writing, proposal development, and institutional grants management within the international nonprofit sector.
  • Strong understanding of institutional funding sources, grant-making processes, and grant compliance requirements, especially from Global Affairs Canada (GAC)
  • Excellent written and verbal communication skills, with the ability to write clear, persuasive, and compelling proposals.
  • Familiarity and experience with Theory of Change models and logical frameworks. Exceptional research and analytical skills to identify relevant funding opportunities and align them with organizational needs.
  • Strong project management skills, with the ability to prioritize tasks, manage multiple deadlines, and work independently.
  • Proficiency in Fundraising or CRM software, databases. Fluency in French, written and spoken form, would be an asset.
  • Knowledge and experience with budget development and financial reporting related to grants.
  • Strong interpersonal skills and the ability to build and maintain relationships with donors and internal stakeholders.
  • Bachelor’s degree in a relevant field (e.g., nonprofit management, public administration, business, or a related discipline). A master’s degree is a plus.


Salary commensurate with experience and comparable to similar roles in the non-profit sector. All employees are provided with a comprehensive health/dental benefits package, Professional Development & Wellness allowance and 3 weeks of vacation per year.

What’s it like to work at EWB?

EWB is a high-performing team-based remote work environment. Our staff includes members based across Canada, the UK and in Africa.

Our culture is one of passion, entrepreneurship, pragmatism, thoughtfulness, dedication and hard work. We have a strong commitment to excellence and achieving results. Our leaders, staff, and volunteers are youthful; this manifests in our dynamic and positive outlook.

Work hours are typically 9 am to 5:00 pm with varied hours as required by meetings or events.

Diversity, Inclusion and Gender Equality

EWB embraces diverse cultures, heritages, experiences and opinions in efforts to enrich our programmes and foster inclusive decision making. EWB is committed to providing inclusive, barrier-free employment free from discrimination, and to hiring diverse candidates. EWB believes that gender discrimination is a root cause of global poverty and economic inequality, and the achievement of gender equality is integral to our mission of achieving systemic change and creating a more just society. We seek to achieve a vision of a more equitable society, inherent to which is the enjoyment of human rights and fundamental freedoms by all persons, regardless of gender identity, sexual orientation, race, class, ethnicity, disability, age or another status.

Applications will be reviewed on a rolling basis until June 12, 2023

Please contact with any questions. Note “Institutional Grants Manager” in the subject line.

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